If you’re planning to present an oral or poster presentation or host a session at ICYMARE 2025 BREMERHAVEN, you can apply for a financial grant to support your participation.

Thanks to generous funding, we have allocated funds to support:

• Grants of up to €350 for applicants currently based in Europe
• Grants of up to €900 for applicants currently based outside Europe

These grants are intended to help with travel and/or accommodation expenses and will be reimbursed after the conference upon submission of receipts and confirmation of attendance.

Since many applicants require a visa, we are opening applications earlier this year to give you enough time to prepare. Abstract submission and Travel Grant applications will run in parallel. If your abstract hasn’t been submitted yet, you will need to provide a short declaration of honor stating that you intend to submit an abstract or session proposal.

We will release provisional results early and coordinate with session hosts to prioritize selected applicants, ensuring you have enough time to finalize your travel arrangements.

 

Who can apply?

• Bachelor, Master, and PhD students
• Early Career Researchers (ECRs), which include:
  • Postdoctoral researchers within 5 years of completing their PhD
  • Master’s degree holders within 3 years of graduation
  • Bachelor’s degree holders within 2 years of graduation.

Any time spent on parental leave, illness, or other extended non-holiday leave will be discounted from these time limits.

• Applicants must be presenting a talk, a poster, or hosting a session at ICYMARE 2025.

 

How to apply

Please ensure that all required documents are attached as separate files and double-check that nothing is missing. Incomplete applications will not be considered after the deadline.

To apply, send the following documents as separate attachments to moc.e1745321326ramyc1745321326i@stn1745321326argle1745321326vart1745321326 by April 30, 2025:

• Proof of abstract submission (or a signed declaration of honor stating intent to submit)
• Completed travel grant application form (Word or PDF format)
• Proof of student/ECR status (e.g., enrollment certificate)
• Motivation letter (max. 2.5 pages) explaining why you need the grant
• CV (max. 5 pages) outlining research experience, conference participation, fieldwork, publications (if applicable), and relevant activities
• Budget estimate detailing travel costs, using sources like SkyScanner, Airbnb, Booking.com, etc. (can include screenshots, but should be clearly structured in a table)
• (Optional) A one-page recommendation letter from an advisor or mentor

 

Selection Criteria

• Motivation letter: Justification for the grant and relevance of attending ICYMARE
• Scientific contribution:
• For applicants presenting an oral or poster presentation:
  • Clarity, structure, and coherence of the abstract
  • Scientific relevance and alignment with the conference scope
  • Innovation and contribution to marine research
• For applicants hosting a session:
  •     Clarity and structure of the session proposal
  •     Relevance of the proposed session to the scope of ICYMARE
  •     Potential impact in fostering collaboration and knowledge exchange
• CV evaluation: Research background, publications, fieldwork, participation in international projects, and overall coherence with the application

 

Important Deadlines

• Travel grant application deadline: April 30, 2025
• Notification of decisions: June 1, 2025
• Deadline for submitting travel expense documents: September 30, 2025
• Reimbursement of travel grants: By October 31, 2025

 

All application documents will be handled confidentially and deleted after the selection process in compliance with our privacy policy

If you have any questions, feel free to contact us at moc.e1745321326ramyc1745321326i@stn1745321326argle1745321326vart1745321326. We look forward to welcoming you to ICYMARE 2025 BREMERHAVEN!